HBYS Selection Guide
Choosing an HBYS represents a decision that the institution will live with for years. Therefore, it is important to make the choice based on criteria that reflect the institution's real needs rather than brand perception. This guide provides a framework to help you systematize the evaluation process; the final decision is always specific to the institution.
Before starting the HBYS selection: needs analysis
It is important to start the selection process with the question "what needs" before the question "which software". The size of the institution, the structure of the departments, patient volume, and the maturity of existing processes determine the needs map.
Module scope and scalability
The scope of the required modules should be clarified, and it should be evaluated whether the system is suitable for growth over time. Possible future needs can also be considered alongside today's requirements.
Integration and data portability
- Integration possibilities with laboratory, imaging, and external systems.
- Compliance with standards (HL7, FHIR).
- Data portability from the existing system and data ownership.
Regulatory compliance (SGK / Medula / KVKK)
The system's ability to work in compliance with SGK and Medula processes and its approach to KVKK requirements should be evaluated. Since regulations can be updated over time, the system's capacity to adapt to updates is also important.
Support, training, and continuity
An HBYS is a living system even after installation. The quality of support, training opportunities, update policies, and the provider's continuity affect long-term satisfaction.
Total cost of ownership
When making a decision, not only the initial license/installation fee but also the total cost of ownership, which includes maintenance, updates, training, integration, and possible customization costs, should be considered.
Decision matrix: how to score?
Collecting criteria in a matrix removes emotion from the decision and makes it comparable:
| Criterion | Weight | Candidate A | Candidate B |
|---|---|---|---|
| Needs compliance | High | — | — |
| Module scope | High | — | — |
| Integration | Medium | — | — |
| Regulatory compliance | High | — | — |
| Support & continuity | Medium | — | — |
| Total cost | High | — | — |
You can weight each criterion according to your institution and score the candidates.
For a customized evaluation specific to your institution, you can contact us.
Sık Sorulan Sorular
What is the most critical criterion when choosing an HBYS?
It is not a single criterion; it is important to evaluate needs compliance, regulatory compliance, and total cost of ownership together.
Can data from the existing HBYS be transferred to the new system?
It is generally possible; however, the scope and method vary by systems. Data portability should be clarified before selection.
Is cloud-based or on-premises installation more suitable?
This varies according to the institution's infrastructure, security policies, and preferences; there is no single correct answer.